INFORMATION ON DATA PROCESSING OF NATURAL PERSONS BY CITRUS SOLUTIONS GMBH
INFORMATION ABOUT THE DATA PROCESSING CONTROLLER:
Name: Citrus Solutions GmbH
Reg. no.: HRB 6268
Address: Schmidtstadt 5, 92268 Etzelwang, Germany
Phone: +49 1733563535
Email: info@citrussolutions.de
CONTACT INFORMATION OF THE PERSONAL DATA PROTECTION SPECIALIST:
Datenscutzerklarung@citrussolutions.de
FOR WHAT PURPOSES DOES “CITRUS SOLUTIONS GMBH” PROCESS PERSONAL DATA?
1) for maintaining a database of customers and potential customers (customer contact data);
2) for participation in procurement procedures (information on the qualifications of cooperation partners’ employees, etc.);
3) for preparation, conclusion of contracts and maintenance of the contract database (contract contact data);
4) for the execution of contracts;
5) for settlement with customers, subcontractors and suppliers (contact person data);
6) for the collection of information about persons employed by subcontractors (records of working hours, completed work, paid compensation, etc.) to fulfill the requirements of regulatory acts;
7) to guarantee security (video surveillance and access control systems for construction objects);
8) for ensuring correspondence and communication (postal and e-mail correspondence);
9) cookies for the operation of the website www.citrussolutions.de (use of cookies).
WHAT PERSONAL DATA DOES “CITRUS SOLUTIONS GMBH” PROCESS?
1) contact data of customers, potential customers, suppliers and subcontractors: name, surname, contact information data (phone number, e-mail address), information about workplace and position;
2) data of employees of subcontractors*: name, surname, personal identification number, information about workplace and position, information confirming professional qualification and criminal record, work record information, information about paid remuneration (whether the minimum wage has been paid in accordance with the laws and regulations of the Federal Republic of Germany), information on taxes paid, etc.;
3) data of persons who get into the detection area of Citrus Solutions GmbH video surveillance cameras: personal image, actions performed, date and time of actions;
4) data of persons who access construction objects: name, surname, personal code, represented company, information on the date and time of access;
5) any personal data included in any written or electronic correspondence of Citrus Solutions GmbH with other natural or legal persons;
6) cookie information (see https://www.citrussolutions.de/en/sikdatnu-politika).
WHAT IS THE LEGAL BASIS FOR THE PROCESSING OF PERSONAL DATA BY CITRUS SOLUTIONS GMBH:
1) to fulfill the requirements of regulatory acts in the construction, employment, tax, security, etc. sectors;
2) to ensure the legitimate interests of Citrus Solutions GmbH: the security of Citrus Solutions GmbH employees, customers, cooperation partners and their employees (video surveillance, access control of construction sites), commercial interests of Citrus Solutions GmbH (everything related to the creation and maintenance of customer and contract databases), execution of Citrus Solutions GmbH administrative functions (storage of correspondence, use of cookies, etc.).
TO WHOM CAN CITRUS SOLUTIONS GMBH TRANSFER PERSONAL DATA?
Citrus Solutions GmbH can only transfer the personal data in its possession to the authorities of the Federal Republic of Germany or to its cooperation partners, clients, and customers (if it is related to participation in procurements and execution of concluded contracts), as well as to law enforcement authorities in accordance with their requests in cases provided for in the regulatory acts.
HOW LONG DOES “CITRUS SOLUTIONS GMBH” STORE PERSONAL DATA?
Personal data storage terms are determined in accordance with the nomenclature of relevant documents approved by Citrus Solutions GmbH. Information obtained as a result of the operation of access control systems of construction objects is stored depending on the requirements set for the specific security level of the object, but not exceeding the storage period of 180 days. In most cases, CCTV recordings are not stored for more than 30 days. A longer period of storage of video surveillance camera recordings may be determined at the request of law enforcement authorities.
HOW CAN YOU OBTAIN INFORMATION ABOUT YOUR PERSONAL DATA AT CITRUS SOLUTIONS GMBH?
The data subject, within the scope of any data processing purpose, has the right to request Citrus Solutions GmbH to provide information on the processing of his personal data, to access his data, to receive copies thereof, as well as to request the correction, deletion and restriction of processing of his personal data in the following way:
1) by applying in person at the legal address of Citrus Solutions GmbH (Schmidtstadt 5, 92268 Etzelwang) with a written application, presenting an identity document;
2) by sending an e-mail signed with a secure electronic signature to the official e-mail of Citrus Solutions GmbH: info@citrussolutions.de;
3) by submitting a written application to Citrus Solutions GmbH’s legal address by post or with intermediation of another person. In this case, the answer will be sent to the address specified by the data subject by registered letter;
4) general information about data processing by Citrus Solutions GmbH can be obtained by calling or writing to the contact information of Citrus Solutions GmbH specified in this document.
COMPLAINTS ABOUT DATA PROCESSING
Citrus Solutions GmbH performs data processing in accordance with the requirements of regulatory acts, recommendations of the data supervisory authority and examples of good practice.
However, if the data subject considers that his right to privacy has been violated, the data subject has the right to lodge a complaint with the data supervisory authority (data supervisory authority in the federal state of Bavaria https://www.lda.bayern.de/de/index.html )
*The types of subcontractor employee data to be processed differ depending on the employee’s position, duties, and the construction site where the work is performed. For example, information about the employee’s criminal record is checked only for those employees who perform work in construction facilities with a corresponding level of security.
